Free Dilapidation Report Template and Checklist (VIC)

What This Template Includes

Our free dilapidation report template has been developed to reflect the standards expected by Melbourne councils, building surveyors, and the Victorian Building Authority (VBA). Whether you are a property owner wanting to understand what a report should cover, a builder preparing to meet permit conditions, or an inspector looking for a structured framework, this template provides a thorough starting point.

Why You Need a Dilapidation Report Template

A dilapidation report is only as good as its structure and thoroughness. Without a standardised framework, critical items can be missed, leaving property owners without adequate evidence if construction-related damage occurs. Our template ensures comprehensive coverage of all inspection areas relevant to Victorian properties.

Planning permits issued by Melbourne councils routinely require dilapidation reports that meet specific standards. This template aligns with those requirements and ensures nothing is overlooked during the inspection process.

Key Sections Covered

The template is organised into clearly defined sections that mirror the structure of a professional report:

• Property Identification — Address, title details, property type, and owner/tenant information
• Inspection Scope and Purpose — Why the report is being prepared and what triggered the need
• External Condition Assessment — Walls, foundations, roofing, gutters, fences, driveways, retaining walls, and landscaping
• Internal Condition Assessment — Room-by-room documentation of ceilings, walls, floors, doors, windows, and fixtures
• Structural Elements — Load-bearing walls, beams, columns, slabs, and settlement evidence
• Photographic Schedule — Numbered photographs cross-referenced to defect descriptions
• Site Plan and Orientation — Property layout showing inspection areas and neighbouring construction
• Defect Classification System — A grading system for categorising the severity of existing defects
• Inspector Qualifications — Section for documenting inspector credentials and insurance details

Victorian-Specific Requirements

Victoria has specific requirements that differ from other Australian states. Our template accounts for the VBA guidelines, relevant Australian Standards (including AS 4349.0), and the common permit conditions imposed by Melbourne metropolitan councils. It also references the Building Act 1993 (Vic) provisions relevant to construction damage and liability.

How to Use This Template

This template is designed as a reference guide and educational tool. While it provides the framework for understanding what a dilapidation report should contain, a professional report should always be prepared by a qualified building inspector or structural engineer who carries professional indemnity insurance.

We connect you with qualified inspectors across Melbourne who use professional-grade reporting tools and follow all relevant standards. The template below will help you understand what to expect and ensure the report you receive is comprehensive.